The Church in Central New York founded and consistently fostered by the GLBTQIS community. October 31, 2018 was the 35th Anniversary in our 36th year in Ministry.
ARTICLE 4 OFFICERS
4. 01 Designation of
The officers of this corporation are Moderator, Vice Moderator, Clerk and
Treasurer. They shall be elected by the Church Council (sometimes herein called
"Council") from among its membership at the first meeting of the
Council following the Annual Membership Meeting. The Moderator of the
corporation shall be the Chairperson of the Church Council.
4.02 Election to Council Office.
The Moderator, Vice-Moderator, Clerk and Treasurer will be elected by the
Council during the first regularly scheduled Council meeting following the
Annual Meeting of the Members. All terms of office shall be for one year. It is
permissible for an officer to succeed himself or herself in office.
4.03 Resignation or Abandonment of Office by Holder.
An officer may resign an office and retain Council membership. Any officer who
abandons an office shall, by having done so, be deemed to have abandoned his or
her Council membership.
4.04 Procedure to Fill Vacancy.
In the event of death of, resignation or abandonment from any office by the
person elected to it, that office shall be declared vacant by the Council and
promptly filled from among the membership of the Council. If an office holder
resigns an office and does not specify retention of Council membership, the
resignation from office shall be deemed to also be a resignation from Council
4.05 Immediacy of Action to Fill Vacancy.
A vacancy in Council membership need not be filled by the Council before a
vacancy in an office is filled, but the Council may hold that office open
pending election of a new Council member who, upon election, may be elected to
fill the vacated office.
4.06 Duties of Each Office.
The areas of responsibility for the officers of the Council are as follows:
The Moderator acts as chairperson at all meetings of the Council and as
chairperson of all meetings of the Members; holds the office of President of
the Corporation; and signs as one of the official signatories on Church
disbursements, although his or her signature is not necessary on all of them.
The Moderator may participate in discussion of all matters under consideration
at every meeting, propose motions and vote on them. Any communications from the
Council will come from the Moderator who, if they are to be in writing, shall
provide written drafts of them for review by the members of the Council prior
The Vice-Moderator assumes the responsibilities of the Moderator in the
Moderator's absence; implements procedures and activities within the Church,
its Extensions and extended community as requested by the Moderator; signs as
one of the official signatories on Church disbursements; and holds the office
of Vice-President of the corporation.
The Clerk shall keep a full and complete record of the minutes, correspondence,
and all related documentation of the Council; be the officer authorized to receive
all petitions, including any to remove any Appointed Pastor or other elected or
appointed officer or chairperson and to revoke any license granted for
ministry; retain custody of the seal of the corporation and affix it to
official papers and instruments as may be required in the regular course of
business; prepare all notices and specific correspondence required by the
Council; maintain all official records of Church membership, baptisms, and
administration of other Rites, and prepare documents reflecting them for the
parties involved; prepare the agenda for Council meetings, distribute the
agendas to all Council members at least one week prior to each meeting, posting
a copy in a prominent place at the location of the weekly worship service the
week before the ensuing Council meeting; and post approved minutes of the
Council meetings in a prominent place at the location of the worship service in
a timely manner for review of the Members and others in attendance at the
service. The Clerk is the official repository of all records of Ray Of Hope
Church Of Our Lord Jesus Christ for all preceding calendar years.
The Treasurer shall maintain all financial records of Ray Of Hope Church Of Our
Lord Jesus Christ that have not been permanently stored with the Clerk; oversee
and maintain the checkbook, savings passbook and other intangible financial
assets of the Church, store them at such place as is designated by the
Moderator; serve as a signer as needed on all Church financial accounts; have signing
authority for all purchases and commercial accounts; maintain records of
attendance and funds collected at each worship service and Bible study; assure
that at least one other Council member verifies and separately records the
amount collected for Church purposes at such services and Bible studies;
maintain records of all accounts payable transactions; receive all invoices for
payment of expenditures; prepare monthly and yearly financial reports for the
Council; coordinate the preparation of the proposed annual budget for
presentation to the Council in November and approved in December of each year
for presentation and approval at the January Annual Congregational Meeting; and
hold the office of Treasurer of the corporation. The Treasurer may appoint,
with Council approval, a qualified person to act as the church bookkeeper. The
Treasurer ensures that all financial accounts are set up in accordance with
generally accepted accounting principles; ensures that the payee of any
disbursement is not one of the authorizing signatories; and insures that the
signatures of all members of the Council are on the resolutions on file with
the financial institutions where the Church accounts are located. All bank
accounts shall require two signatures for withdrawals.
4.07 Officer’s Oversight Duty.
Each Council Officer shall train his or her counterpart in each Local
Leadership Committee. Each Council Officer will act as a Committee Chairperson
of all the officers serving in the same office role in the Local Leadership
Committees and shall be accountable (although not personally legally
responsible) to the Council for the performance of their committee members.
4.08 Annual Reports.
Each officer shall prepare an annual report of the conduct of his or her office
for presentation to the annual meeting of the Members.